Board of Education / Administrative Procedures & Exhibits

Board of Education Administrative Procedures & Exhibits

Policy	Administrative Procedures	Exhibits
1:20 District Organization, Operations, and Cooperative Agreements	Checklist for Handling Intergovernmental Agreement Requests
2:20 Powers and Duties of the School Board: Indemnification	Appendix A Special Charter	Waiver and Modification Request Resource Guide
2:70 Vacancies on Board of Education - Filling Vacancies		Checklist for Filling Board Vacancies by Appointment
2:110 Qualifications, Term, and Duties of Board Officers		Waiver and Modification Request Process
2:120 Board Member Development		Guidelines for Serving as Mentor to New School Board Member Website Listing of Development and Training Completed by Board Members
2:125 Board Member Compensation; Expenses		Board Member Expense Reimbursement Form Board Member Estimated Expense Approval Form Resolution to Regulate Expense Reimbursements
2:140 Communication To and From Board	Communication To and From the Board	Guidance for Board Member Communications, Including Email Use
2:150 Committees	Board of Education Standing Committees
2:160 Board Attorney		Checklist for Selecting a Board Attorney
2:170 Qualification Based Selection	Qualification Based Selection
2:200 Types of School Board Meetings	Types of School Board Meetings
2:220 School Board Meeting Procedures		Board Treatment of Closed Meeting Verbatim Records and Minutes Motion to Adjourn to Closed Meeting Closed Meeting Minutes Semi-Annual Review of Closed Meeting Minutes Log of Closed Meeting Minutes School Board Records Maintenance Requirements and FAQs Access to Closed Meeting Minutes and Verbatim Recordings Requirements for No Physical Presence of Quorum and Participation by Audio or Video During Disaster Declaration
2:240 Board Policy Development		PRESS Issue Updates Developing Local Policy
2:250 Access to District Public Records	Access to and Copying of District Public Records Protocols for Record Preservation and Development of Retention Schedules	Written Request for District Public Records Immediately Available District Public Records and Web-Posted Reports and Records Recurrent Requester Notification
2:260 Uniform Grievance Procedure	Nondiscrimination Coordinator and Complaint Manager Guidelines for Investigating Complaints Filed Under Policy 2:260, Uniform Grievance Procedure, and Allegations of Misconduct
2:265 Title IX Grievance Procedure	Title IX Response Formal Title IX Grievance Process Title IX Coordinator	Title IX Glossary of Terms
2:270 Discrimination and Harassment on the Basis of Race, Color, and National Origin Prohibited	Prevention and Response Program for Complaints of Discrimination and Harrassment Based on Race, Color, and National Origin
3:30 Chain of Command		Organizational Chart for Administration
3:40 Superintendent	Superintendent	Checklist for the Superintendent Employment Contract Negotiation Process
3:60 Administrative Responsibility of the Building Principal		Event Reporting and Notice Requirements for Building Principals Concerning School Safety and Security
3:70 Succession of Authority	Succession Plan
4:15 Identity Protection	Protecting the Privacy of Social Security Numbers Treatment of Personally Identifiable Information Under Grant Awards	Letter to Employees Regarding Protecting the Privacy of Social Security Numbers Statement of Purpose for Collecting Social Security Numbers Statement for Employee Manual or District Website Describing the District's Purpose for Collecting Social Security Numbers
4:40 Incurring Debt	Preparing and Updating Disclosures
4:45 Insufficient Fund Checks and Debt Recovery	Insufficient Fund Checks Local Debt Recovery Program Implementation Procedures	Cover Page Documenting the Process to Seek Offset from the Office of the Comptroller (IOC) Notice of Claim and Intent to Seek Debt Recovery; Challenge; and Response to Challenge
4:55 Use of Credit Card and Procurement Cards	Controls for the Use of District Credit and Procurement Cards	P-Card Use Agreement Cardholder's Statement Affirming Familiarity with Requirement for Using District Credit and/or Procurement Cards
4:60 Purchases and Contracts	Purchases Third Party Non-Instructional Contracts Criminal History Records Check of Contractor Employees Sexual Misconduct-Related Employment History Review (EHR) of Contractor Employees Federal and State Award Procurement Procedures	Notice to Contractors Internal Procedures for Procurement Transactions
4:70 Resource Conservation	Resource Conservation
4:75 Energy Conservation	Energy Conservation
4:80 Accounting and Audits	GASB 54 Policy Checklist for Internal Controls Fraud, Waste, and Abuse Awareness Program Inventory Management for Federal and State Awards
4:100 Insurance Management	Staff Insurance Program - Group Health Continuation Coverage
4:110 Transportation	School Bus Post - Accident Checklist Bus Driver Communication Devices; Pre-Trip and Post-Trip Inspection; and Bus Driving Comments Application of Rules for Riding a School District Bus School Bus Safety Rules	Emergency Medical Information for Students Having Special Needs or Medical Conditions Who Ride School Buses
4:120 Food Services	Food Services; Competitive Foods; Exemptions
4:130 Free and Reduced-Price Food Services		Free and Reduced-Price Food Services; Meal Charge Notifications
4:140 Waiver of Student Fees	Fines, Fees, and Chargers - Waiver of Student Fees Collection of Food Service Fees Library Policies and Procedures	Application of Fee Waiver Application for Fee Waiver Based on Federal Free Meals Program Response to Application for Fee Waiver, Appeal, and Response to Appeal Resolution to Increase Driver Education Fees Appeal to Denial of Fee Waiver Response to Appeal Fee Waiver Denial
4:160 Environmental Quality of Buildings and Grounds	Environmental Quality of Building and Grounds
4:170 Safety	Comprehensive Safety and Security Plan Routine Communications Concerning Safety and Security National Terrorism Advisory System Unsafe School Choice Options Plan for Responding to a Medical Emergency at a Physical Fitness Facility with an AED Movable Soccer Goal Safety	Accident or Injury Form Informing Parents About Offender Community Notification Laws Theft, Building Damage, or Vehicle Accident Report School Staff AED Notification Letter Memo to Staff Members Regarding Contacts by Media About a Crisis Letter to Parents/Guardians Regarding Student Safety Letter to Parents/Guardians Regarding the Dangers of Underage Drinking Letter to Parents/Guardians About Disruptive Social Media Apps; Dangers Letter to Parents/Guardians About Preventing and Reducing Incidences with Sexting Notification to Staff and Parents/Guardians of CPR and AED Video Notice to Parents/Guardians of Lockdown Drill; Opt-out Letter to Parents/Guardians About Safe Firearm Storage
4:175 Convicted Child Sex Offender; Screening; Notifications	Criminal Offender Notification Laws; Screening	Informing Parents/Guardians About Offender Community Notification Laws
4:180 Pandemic Preparedness; Management; and Recovery	School Action Steps for Pandemic Influenza or Other Virus/Disease Pandemic Influenza Surveillance and Reporting Grant Flexibility; Payment of Employee Salaries During a Pandemic
4:190 Targeted School Violence Prevention Program	Targeted School Violence Prevention Program Threat Assessment Team (TAT) Threat Assessment Procedures	Targeted School Violence Prevention Program Resources Principles of Threat Assessment Threat Assessment Documentation Threat Assessment Key Areas and Questions; Examples Responding to Types of Threats Threat Assessment Case Management Strategies Targeted School Violence Prevention and Threat Assessment Education
5:10 Equal Employment Opportunity and Minority Recruitment	Workplace Accommodations for Nursing Mothers
5:20 Workplace Harassment Prohibited	Sample Questions and Considerations for Conducting the Internal Harassment in the Workplace Investigation Sexual Harassment	Sexual Harassment Report Form Resolution to Prohibit Sexual Harassment
5:30 Hiring Process and Criteria	Conditional Job Offer Interview Questions Investigations Sexual Misconduct Related Employment History Review (EHR) Fingerprint-Based Criminal History Record Information Security	Applications Authorization to Release Information Telephone Reference Check Conditional Job Offer Form Notice of Preliminary Hiring Decision Based on Conviction Record Notice of Final Hiring Decision Based on Conviction Record EHR Letter to Applicant's Current/Former Employer
5:35 Compliance with the Fair Labor Standards Act	Fair Labor Standards Act Exemptions Employee Records Required by the Fair Labor Standards Act Compensable Work Time for Non-Exempt Employees Under the FLSA Fair Labor Standards Act 12-Step Compliance Checklist	Volunteer Agreement Executed by a Non-Exempt Employee
5:40 Communicable and Chronic Infectious Disease	Communicable and Chronic Infectious Disease
5:60 Expenses	Federal and State Grant Travel Expense Procedures	Employee Expense Reimbursement Form Employee Estimated Expense Approval Form
5:90 Abused and Neglected Child Reporting	Coordination with Children's Advocacy Center Parent/Guardian Notification of Sexual Misconduct
5:100 Staff Development Program	Staff Development Program
5:120 Employee Ethics; Code of Professional Conduct; and Conflict of Interest	Statement of Economic Interests for Employees Employee Conduct Standards	Code of Ethics for Illinois Educators Expectations and Guidelines for Employee-Student Boundaries
5:125 Personal Technology and Social Media; Usage and Conduct		Employee Receipt of Board Policy on Personal Technology and Social Media
5:130 Responsibilities Concerning Internal Information	Email Retention
5:150 Personnel Records	Personnel Records	Employee Request to Inspect Personnel Files Personnel File Access Log
5:170 Copyright	Copyright Compliance Seeking Permission to Copy or Use Copyrighted Works Instructional Materials and Computer Programs Developed Within the Scope of Employment	Request to Reprint or Adapt Material
5:185 Family and Medical Leave	Resource Guide for Family and Medical Leave	Certification of Physician or Practitioner
5:190 Teacher Qualifications		Notice to Parents of Their Right to Request Their Child's Classroom Teacher's Qualifications Notice to Parents When Their Child is Assigned to Or Has Been Taught for at Least Four Straight Weeks by a Teacher Who Does Not Meet Applicable State Certification/Licensure Requirements Letter to Teacher Who Does Not Meet Applicable State Certification/Licensure Requirements for the Grade Level and Subject Area of Assignment
5:220 Substitute Teachers	Substitute Teachers Long-term Substitute Teachers	Unsatisfactory Performance Report for Substitute Teachers
5:240 Suspension	Suspension
5:250 Leaves of Absence	School Visitation Leave
5:270 Employment At-Will, Compensation, and Assignment		Notice of Employment
5:310 Compensatory Time-Off		Agreement to Receive Compensatory Time-Off
6:20 School Year Calendar and Day	Remote and/or Blended Remote Learning Day Plan(s)
6:30 Organization of Instruction		Notice to Parents/Guardians of Students Enrolled in Family Life and Sex Education Classes
6:40 Curriculum Development	Curriculum Development
6:60 Curriculum Content	Comprehensive Health Education Program	Notice to Parents/Guardians of Sexual Abuse and Assault Awareness andPrevention Education; Requests to Examine Material; Written Objection(s) and/or Opt-outs Class Attendance Waiver Request Request to Examine Instructional Materials Resources for Biking and Walking Safety Education
6:70 Teaching About Religions	Teaching About Religions
6:100 Using Animals in the Educational Program	Dissection of Animals	Guidelines and Application for Using Animals in School Facilities for Educational Purposes Student Permission for Exposure to Animals
6:120 Education of Children with Disabilities	Special Education Procedures Assuring the Implementation of Comprehensive Programming for Children with Disabilities Access to Classrooms and Personnel Service Animals Care of Students with Diabetes	Notice to Parents/Guardians Regarding Section 504 Rights Special Education Required Notice and Consent Forms Request Access to Classroom(s) or Personnel for Special Education Evaluation and/or Observation Purposes Guidelines for Service Animals in School Facilities
6:130 Program for the Gifted	Program for the Gifted
6:135 Accelerated Placement Program	Accelerated Placement Program Procedures
6:140 Education of Homeless Children	Education of Homeless Children
6:170 Title I Programs	Checklist for Development, Implementation, and Maintenance of Parent and Family Engagement Compacts for Title I Programs Notice to Parents Required by Elementary and Secondary Education Act, McKinney-Vento District Annual Report Card Required by Every Student Succeeds Act (ESSA)	District-Level Parent and Family Engagement Compact (English / Spanish) School-Level Parent and Family Engagement Compact (English / Spanish)
6:190 Extracurricular and Co-Curricular Activities	Eligibility for Participation in Extracurricular Activities	Extracurricular & Co-Curricular Activities-Analysis of Failure Report
6:230 Library Media Program	Library Media Program Responding to Complaints About Library Media Resources	Library Media Program Library Media Resource Objection Form
6:235 Access to Electronic Networks	Hardware Procedures Software Procedures District Website Publishing Guidelines	Staff Computer and Network Use Agreement Student Computer and Network Use Agreement (English / Spanish) Online Privacy Statement Keeping Yourself and Your Kids Safe on Social Networks Curriculum and Technology Proposal Form Mobile Device Use and Expectation Form Student Laptop Procedures Children's Online Privacy Protection Act
6:240 Field Trips	Field Trip Guidelines Overnight Stays	Field Trip Permission and Waiver Form
6:250 Community Resource Persons and Volunteers	Securing and Screening Resource Persons and Volunteers	Resource Person and Volunteer Information Form and Waiver of Liability
6:260 Complaints About Curriculum, Instructional Materials, and Programs	Responding to Complaints About Curriculum, Instructional Materials, and Programs	Curriculum Objection Form
6:280 Grading and Promotion	Grading Evaluating and Reporting Student Achievement Retention Homework Weighted Grades
6:300 Graduation Requirements	Early Graduation Graduation Requirements for Class of 2025-2029	Application for a Diploma for a Service Member Killed in Action or for Veterans of WWII, the Korean Conflict, or the Vietnam Conflict State Law Graduation Requirements Form for Exemption from Financial Aid Application Completion
6:310 High School Credit for Non-District Experiences; Course Substitutions; Re-Entering Students		Class Substitution Request
6:330 Achievement and Awards	Board Recognition of Student Achievement
7:10 Equal Educational Opportunities	Accommodating Transgender, Nonbinary, or Gender Non-Conforming Students Accommodating Breastfeeding Students	Equal Educational Opportunities Within the School Community
7:15 Student and Family Privacy Rights		Notification to Parents of Family Privacy Rights
7:20 Harassment of Students Prohibited	Harassment of Students Prohibited Sexual Harassment
7:40 Nonpublic School Students, Including Parochial and Home-Schooled Students	Placement of Nonpublic School Students Transferring Into the District
7:50 School Admissions and Student Transfers to and From Non-District Schools	School Admissions and Student Transfers To and From Non-District Schools
7:60 Residence	Challenging a Student's Residence Status Establishing Student Residency	Letter of Residence from Landlord in Lieu of Lease (English / Spanish) Notification of Self-Supervision Letter of Residence to be Used When the Person Seeking to Enroll a Student is Living with a District Resident (English / Spanish) Evidence of Non-Parent's Custody, Control and Responsibility of a Student (English / Spanish)
7:70 Attendance and Truancy	Student Attendance/Tardy Problems Attendance Status, Grades 9-12 Attendance & Excuses - Extended Vacations
7:110 Student Transfers		Student Transfer Form
7:140 Search and Seizure	Use of Metal Detectors and Searches for Student Safety	Letter to Parents/Guardians Regarding the Right to Privacy in the School Setting Act
7:150 Agency and Police Interviews	Agency and Police Interviews
7:165 School Uniforms	Uniform Compliance	Application for Assistance with School Uniforms ( English / Spanish )
7:180 Prevention of and Response to Bullying, Intimidation, and Harassment	Prevention, Identification, Investigation, and Response to Bullying	Resource Guide for Bullying Prevention Be a Hero by Reporting Bullying Memo to Staff Regarding Bullying Memo to Parents/Guardians Regarding Bullying Report Form for Bullying Interview Form for Bullying Investigation Response to Bullying
7:185 Teen Dating Violence Prohibited		Memo to Parents/Guardians Regarding Teen Dating Violence
7:190 Student Behavior	Student Conduct Student Handbook - Hazing Prohibited Student Handbook - Gang Activity Prohibited Guidelines for Reciprocal Reporting of Criminal Offenses Committed by Students Use of Isolated Time Out, Time Out, and Physical Restraint Student Handbook - Electronic Devices Guidelines for Investigating Sexting Allegations Student Discipline Guidelines Student Re-Engagement Guidelines Administrative Transfer to Regional Safe School Program	Letter to Parents/Guardians About Preventing and Reducing Incidences of Sexting School-Related Firearm Incident Report Aggressive Behavior Reporting Letter and Form Memorandum of Understanding Documented Physical Restraint Student Handbook Checklist Acknowledgement of Receiving Student Behavior Policy and Student Conduct Code
7:200 Suspension Procedures		Short Term Out-of-School Suspension (1-3 Days) Reporting Form Long Term Out-of-School Suspension (4-10 Days) Reporting Form
7:210 Expulsion Procedures		Notice of Explusion Hearing
7:220 Bus Conduct	Electronic Recordings on School Buses
7:240 Conduct Code for Participants in Extra-curricular Activities	Code of Conduct for Extracurricular Activities Extracurricular Drug and Alcohol Testing Program	Consent to Participate in Extracurricular Drug and Alcohol Testing Program
7:250 Student Support Services	Protocol for Responding to Students with Social, Emotional, or Mental Health Needs Measures to Control the Spread of Head Lice at School
7:270 Administering Medicines to Students	Dispensing Medication Checklist for District Supply of Undesignated Medication(s)	School Medication Authorization Form School Medication Authorization Form - Medical Cannabis
7:280 Communicable and Chronic Infectious Disease	Managing Students with Communicable and Infectious Diseases	Reporting and Exclusion Requirements for Common Communicable Diseases Prevention of Staphylococcal Infections for Schools
7:285 Anaphylaxis Prevention, Response, and Management Program	Anaphylaxis Prevention, Response, and Management Program	Important Message Concerning Section 504 Life-Threatening Allergies & Chronic Illnesses Life-Threatening Food Allergies Instruction Form Allergy History Form Emergency Action Plan - Allergies Severe Food Allergy Alert Severe Allergy Emergency Plan Medical Authorization Athlete Emergency Information Card Physician Statement for Food Substitution
7:290 Suicide and Depression Awareness and Prevention	Resource Guide for Implementation of Suicide and Depression Awareness and Prevention Program
7:300 Extracurricular Athletics		Agreement to Participate Insurance Authorization for Medical Treatment
7:305 Student Athlete Concussions and Head Injuries	Program for Managing Student Athlete Concussions and Head Injuries
7:310 Restrictions on Publications; Elementary Schools	Guidelines for Student Distribution of Non-School Sponsored Publications; Elementary Schools
7:315 Restrictions on Publications; High Schools	Guidelines for Student Distribution of Non-School Sponsored Publications; High Schools
7:325 Student Fundraising Activities	Guidelines Regulating Kankakee School District No. 111 Fundraising	Application and Procedures to Involve Students in Fundraising Activities
7:330 Student Use of Buildings - Equal Access	Student Use of Buildings - Equal Access	Application for Student Groups that Are Not School Sponsored to Request Free Use of School Premises for Meetings
7:340 Student Records	School Student Records Storage and Destruction of School Student Records	Notice to Parents/Guardians and Students of Their Rights Concerning a Student's School Records Letter Containing Schedule for Destruction of School Student Records Using a Photograph or Video Recording of a Student Letter to Parents and Eligible Students Concerning Military Recruiters and Postsecondary Institutions Receiving Student Directory Information Frequently Asked Questions Regarding Military Recruiters Access to Students and Student Information Biometric Information Collection Authorization
7:345 Use of Educational Technologies; Student Data Privacy and Security	Use of Educational Technologies; Student Data Privacy and Security	Student Covered Information Reporting Form Student Data Privacy; Notice to Parents About Educational Technology Vendors Parent Notification Letter for Student Data Breach Notice of Parent Rights Regarding Student Covered Information Parent Request Form for Student Covered Information Parent Request Form for Correction of Student Covered Information
8:20 Community Use of School Facilities	Community Use of School Facilities	Facility Rental Application Facility Rental Agreement for Use of School Facilities Certificate of Insurance for Use of School Facilities Request for Reduction of School Facility Rental Fees
8:25 Advertising and Distributing Materials in schools Provided by Non-School Entities	Advertising and Distributing Materials in Schools Provided by Non-School Related Entities
8:30 Visitors to and Conduct on School Property	Definition of Child Sex Offender	Letter to Parent Regarding Visits to School by Child Sex Offenders Child Sex Offender's Request for Permission to Visit School Property
8:35 Video Surveillance	School/Community Relations Review of Videotapes
8:80 Gifts to the District	Public Gifts to the District
8:95 Parental Involvement	Parental Involvement	Letter Notifying Parents of School Visitation Rights Verification of School Visitation